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How do consolidated invoices work?
Consolidated invoices are a feature designed to help you avoid receiving multiple invoices to renew your profiles. One example could be if you have a Swedish and a Norwegian organization with two different landing pages (profiles). Another example could be if you are responsible for social media for several brands owned by the same company. In that case, a consolidated invoice can be a great option, allowing you to receive just one invoice per month instead of one invoice for each profile.
In the example above, Profile 1 (red bar) has been extended until May 10. If additional profiles linked to "Profile 1" in a consolidated invoice expire within 30 days (dashed lines) of that date, those profiles will also be renewed. In the example, Profile 2 (green bar) has been extended until July 8, and is therefore not renewed at the same time as Profile 1. However, at the next renewal, when Profile 1 is due to be renewed again, Profile 2 will also appear on the same invoice.
This is done to avoid renewing profiles unnecessarily. If one profile is valid for another year, while another profile is only valid for one more month, it is preferable to keep renewing the latter until the "bars" have evened out and both profiles can start being collected on the same invoice.
As an administrator, you can add and remove profiles, as well as change the billing address. If you are not the administrator, you can only choose to leave a consolidated invoice, but not add or remove other profiles, nor change the billing address.
Renewal date
When an invoice for a profile is generated, and that profile is included in a consolidated invoice, the system also checks whether any connected profiles are due to expire within 30 days. If there are fewer than 30 days left on additional profiles, those profiles will also be charged on the same invoice. Profiles are always invoiced one month at a time.
In the example above, Profile 1 (red bar) has been extended until May 10. If additional profiles linked to "Profile 1" in a consolidated invoice expire within 30 days (dashed lines) of that date, those profiles will also be renewed. In the example, Profile 2 (green bar) has been extended until July 8, and is therefore not renewed at the same time as Profile 1. However, at the next renewal, when Profile 1 is due to be renewed again, Profile 2 will also appear on the same invoice.
This is done to avoid renewing profiles unnecessarily. If one profile is valid for another year, while another profile is only valid for one more month, it is preferable to keep renewing the latter until the "bars" have evened out and both profiles can start being collected on the same invoice.
Adjust manually
If you want to avoid receiving invoices for individual profiles because the subscription periods are out of sync, you can manually renew individual profiles via the "Subscription" tab in the control panel. This way, you can even out the "bars" and receive one single invoice when it is time to renew.Administrator and payment recipient
The person who first creates a consolidated invoice becomes the administrator and payment recipient. This cannot be changed afterwards. In that case, you would need to remove all connected profiles and set up the consolidated invoice again from scratch.As an administrator, you can add and remove profiles, as well as change the billing address. If you are not the administrator, you can only choose to leave a consolidated invoice, but not add or remove other profiles, nor change the billing address.
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